Privacy Policy

Megamind Advertising Pvt. Ltd. (“Megamind”, “we”, “us”, “our”) is committed to respecting and protecting your privacy. This Privacy Policy describes in detail how we collect, use, disclose, transfer, and safeguard your personal information when you engage with us through our website, including the Careers Portal hosted at careers.megamind.studio.

This document is intended to be transparent, comprehensive, and easy to understand. By submitting your information through our Careers Portal, you acknowledge that you have read and understood this Privacy Policy and agree to the terms described herein.

Information We Collect

When you interact with our Careers Portal, we may collect different categories of information. The type of data depends on how you engage with us.

1. Application Information

• Full name, gender, date of birth, nationality.
• Contact details such as phone numbers, email addresses, and residential addresses.
• Educational qualifications, academic transcripts, and certificates.
• Employment history, prior work experience, and professional achievements.
• CVs/resumes, cover letters, and portfolios.
• References and referee contact details.

2. Identity & Verification Data

• Aadhaar card, PAN card, Passport, or Voter ID.
• Background verification reports from third-party agencies.
• Police verification, credit history, or medical fitness data (if required for specific roles).

3. Technical Data

• IP address, browser type, device type, and operating system.
• Date and time of access, referral websites, and navigation patterns.
• Cookies and session data that help us secure, maintain, and improve the Careers Portal.

4. Voluntary Submissions

You may provide additional data such as responses to assessments, online tests, video/audio interviews, or any personal statements. This information, while optional, is stored as part of your application record.

How We Use Information

• Recruitment & Hiring: To assess applications, shortlist candidates, schedule interviews, and make hiring decisions.
• Verification: To confirm academic and employment credentials, and conduct background checks.
• Communication: To provide updates, interview invites, or final decisions.
• Legal Compliance: To comply with Indian labor, immigration, tax, PF/ESIC, or other regulations.
• Future Consideration: With consent, to retain applications for future roles.
• Internal Analysis: To analyze recruitment efficiency and improve candidate experience.

Lawful Basis for Processing

• Consent: By submitting an application.
• Contractual Necessity: To prepare offers and employment contracts.
• Legal Obligation: To comply with statutory requirements.
• Legitimate Interests: To prevent fraud and ensure effective hiring.

Sharing of Information

• Internal Teams: HR personnel, hiring managers, and decision-makers.
• Third-Party Service Providers: Agencies for background checks, hosting, or testing.
• Regulatory Authorities: Courts, law enforcement, or government bodies when required.
• Business Restructuring: Transfer during mergers or acquisitions with safeguards.

International Transfers

Your information may be transferred outside India if cloud service providers or partners process it abroad. Safeguards such as contractual clauses and technical protections ensure equivalent privacy standards.

Retention of Data

• Unsuccessful Applicants: Retained up to 12 months unless deleted earlier upon request.
• Successful Applicants: Retained as employee records per Indian laws.
• Withdrawn Applications: Limited retention for compliance or audit.

Data Security

• Technical Measures: Encryption, secure servers, SSL, firewalls.
• Access Controls: Role-based restricted access.
• Monitoring: System monitoring for unauthorized access.
• Incident Response: Investigation and notification in case of a breach.

Cookies and Tracking

• Necessary Cookies: For secure application forms.
• Analytics Cookies: For usage metrics and performance.
• Preference Cookies: To remember sessions and preferences.

Your Rights

• Access: Request a copy of your data.
• Correction: Update inaccurate information.
• Deletion: Request erasure subject to laws.
• Withdrawal of Consent: You may withdraw anytime.
• Objection: Oppose certain processing activities.
• Complaints: File with Data Protection Board once DPDP Act, 2023 is in effect.

To exercise your rights, email us at privacy@megamind.studio

Children’s Privacy

Recruitment is only for individuals aged 18 and above. If underage applicants submit data, it will be deleted immediately.

Updates to This Policy

We may update this Privacy Policy as needed. The latest version will always be available on our website with the updated "01 September 2025".

Contact Us

Data Protection Officer
Megamind Advertising Pvt. Ltd.
Email: privacy@megamind.studio
Address: 1st Floor, Mulliyaangana Complex, Airport Road, Bondel, Mangalore – 575008